Just a few years ago concepts like “accounting automation” were something unthinkable. However, today we are witnessing a completely new trend, namely the implementation of intelligent technologies such as AI in our daily lives. In addition, invoice scanning solution is also among the digital tools we can use to process accounting information – in less time, for less money and with increased accuracy!

SmartSoft is the company that offers on the market a variety of software products created for the modern business, which has a growing need for technology to streamline accounting operations. Their invoice scanning solution is only one of many variants that you can choose for your business in order to improve it and take it to a higher level.

What are the capabilities of invoice scanning software?

If you have no idea what automatic invoice scanning software means, then you are in the right place. SmartSoft’s development is amazing with its many possibilities that improve more and more with time. Among the functions of the platform is the scanning within the framework of the program, intelligent extraction of key fields, classification based on predefined criteria and reducing errors that are not unusual for working with documents.

Invoice scanning solution saves valuable time to the employees in the accounting department, which can then be devoted to other, much more important activities than the document scanning. And something else, also very important in this case – the software makes it possible to save physical space for storing the documentary information that usually is archived in folders that should be kept in cabinets. However, with the help of an invoice scanning solution, this is no longer necessary.

Why choose automations over manual scanning of different document types?

From what has been said so far, it has become clear that software technologies such as those of SmartSoft for automating and streamlining work processes are a must-have for any ambitious business. The advantages associated with an invoice scanning solution are the following:

• interface that facilitates the user with its conveniences – SmartSoft invoice scanning is a technology that turns work into a pleasure with a convenient interface behind it. One of the most impressive things about the software is that it does not require manual intervention, which in turn saves the company financial resources. The only point where human intervention is required is making adjustments to the program to improve results;
• intelligent recognition of the fields in the document – another advantage of the invoice scanning solution is the ability to find important information related both to the document and the supplier, and then to archive it according to its type, ensuring a very high level of data protection. Such intelligent sorting is a huge relief for employees in accounting departments who spend a lot of time performing this task;
• connecting to the scanner – the direct connection to the scanner is among the many advantages of SmartSoft’s automatic invoice scanning software technology. There is the option of direct import of the document as well as processing of electronic formats that have already entered the system. Such settings optimize the workflow and make it much more efficient;
• minimal risk of errors thanks to OCR – optical character recognition (OCR) is a technology that will change the work in accounting departments in general. With its help, the key data is extracted in a short time, and at the same time, minimizes the risk of false information being presented. Everyone knows that with manual processes there is always a risk of the occurrence of similar situations that can easily be prevented with OCR;
• detailed database for effective document recognition over time – with the help of an invoice scanning solution, a detailed database can be created, which includes saving templates. They will then serve to automatically recognize the documents received in the future, as the time for this operation will be as short as possible – another reason to choose this software for your business.

If you are a business owner who wants to improve its professional performance and achieve great results, SmartSoft is the name to trust right now. Forget about morally outdated work models such as manual document processing and take advantage of the opportunity to automate every single step within this process. Scanning, archiving and other operations can be started and finished in seconds – without having to hire people to do it and paying them salaries.

What steps does the process involve?

Intelligent solutions such as invoice scanning from SmartSoft are an important instrument to any growing business. The principle of operation of the technology is as impressive as the good results that its presence will lead to in the company structures. Scanning documents, import into the system, extraction of the data with essential importance for processing and export – these are the basic moments of the invoice scanning solution that you should know.